KSeF Integration
Connect KSeF to Ritevo and send invoices and corrections to Poland's National e-Invoicing System in online mode. Every document is always linked to a specific order with a clear status: success or error. Configured automatic actions can issue the document for you, e.g. right after the order is paid.
What the KSeF integration covers
You connect the integration with your company's tax ID (NIP) and a KSeF authentication certificate: the private key file, the key password and the certificate file. When you add it, we sign in to KSeF with it right away - if that fails, nothing is saved.
An invoice goes to KSeF as a basic invoice and a correction as a corrective invoice - always in online mode, right after it is sent. An automatic action can send the invoice for you, while corrections are sent by hand.
The invoice carries the number assigned in Ritevo, and once accepted KSeF gives it a KSeF number. The issue date in KSeF is the day it was sent. You download the PDF with one click - it is made from the invoice stored in KSeF, KSeF number included.
KSeF processes the invoice after receiving it, so it first shows Sending while we check the response every few seconds. If KSeF does not confirm the invoice within 24 hours, the transfer ends with an error.
When the certificate expires or is revoked, you provide the new files and password with the Update credentials button. We check them in KSeF just like when adding, and the history of sent invoices stays unchanged.
How it works
Add the integration in the Ritevo panel and go through a short authorization with the provider. The process looks the same for every integration.
Each feature has its own switch in the integration settings, e.g. order syncing, message syncing or product synchronization.
Add automatic actions: documents, shipments and replies will run on their own.
Frequently asked questions
Invoices and corrections. You trigger the transfer from the order or hand it to an automatic action — a document is never sent to KSeF on its own.
You authorize the integration with your KSeF certificate and key in the panel. From then on you can send documents to KSeF from the order or through an automatic action.
The private key password cannot be recovered. If you lose the password or the key file, generate a new certificate with a new key pair in the KSeF Taxpayer Application and provide it in Ritevo with the Update credentials button.
No. The integration does not change invoices that are already in KSeF - you make the change with a correction, which goes there as a corrective invoice. The integration does not send receipts or invoices in offline mode.